In the admin center, go to the Groups > Shared mailboxes page. Select the shared mailbox you want to edit, then select Members > Customize permissions. Select Edit next to the permission you want to change for a member.
A shared mailbox technically has no owner, and it doesn’t have its own password. So, members can’t sign in to the shared mailbox directly. The admin must add you as a member of the shared mailbox, and then you can access it, either online or through an email client.
How do I change the owner of a mailbox in Outlook?
Modifying Access to a Shared Mailbox Folder
- Open Outlook.
- In the Navigation Pane, locate the shared mailbox and expand it using the arrow to the left of its name.
- Right-click on Inbox and select Properties….
- Select the Permissions tab.
- Select the individual you wish to modify.
More than one person can have “full access” to a Shared Mailbox. … the mailbox to be added as a separate account in Outlook 2010, 2011, 2013, and 2016 for Windows or Mac OS. the user to “send as” and “send on behalf of” the mailbox.
Send mail from the shared mailbox
- Open Outlook.
- Choose New Email.
- If you don’t see the From field at the top of your message, choose Options > From.
- Click From in the message, and change to the shared email address. …
- Choose OK.
- Finish typing your message and then choose Send.
Either scroll down to the app named “people” or type in “people” in the search box. 3. In the Search People box, type the name of the shared mailbox for which you would like to view the list of members and owners.
You can use the following permissions with a shared mailbox. Full Access: The Full Access permission lets a user open the shared mailbox and act as the owner of that mailbox. … However, a user with Full Access permission can’t send email from the shared mailbox unless they also have Send As or Send on Behalf permission.
How do I give a mailbox access to another user?
Select the user you want, expand Mail Settings, and then Select Edit next to Mailbox permissions. Next to Send as, select Edit. Select Add permissions, then choose the name of the person who you want this user to be able to send as. Select Add.
Find the Owner(s) of a Distribution List
- Open your address book, then search for and open the distribution list. …
- View the DL owner. …
- Log into Outlook on the web. …
- Access the People icon… …
- Search the Directory for the distribution list. …
- Click “Members”.
- View the owner(s) for the DL.
How do I edit my mailbox?
Editing a Mailbox
- From the Mailboxes page, click the menu icon next to the Mailbox Type label and select Edit. The Edit Mailbox window opens.
- To disable a mailbox, deselect the Enabled check box. Note: …
- To enable a mailbox, select the Enabled check box. Note: …
- Click Save. …
- Click OK.
7 Best Practices to Manage a Team Shared Mailbox
- Creating a tagging system. …
- Set up distinct folders. …
- Use your filters. …
- Don’t try to do everything alone. …
- Designate specific email times. …
- Set email writing guidelines. …
- When listing tasks, be clear about deadlines and expectations.
Shared Mailbox: A mailbox that’s not primarily associated with a single user and is generally configured to allow logon access for multiple users. User Mailbox: A mailbox that’s assigned to an individual user in your Exchange organization.
Create a shared mailbox and add members
- On the Shared mailboxes page, select + Add a shared mailbox. Enter a name for the shared mailbox. …
- Select Save changes. It may take a few minutes before you can add members.
- Under Next steps, select Add members to this mailbox. …
- Select the +Add members button. …
- Select Close.
Use the New Exchange admin center to convert a mailbox
- Go to the Exchange admin center.
- Select Recipients > Mailboxes.
- Select the user mailbox. In the Mailbox tab, under More Actions, select Convert to shared mailbox.
- If the mailbox is smaller than 50 GB, you can remove the license from the user, and stop paying for it.
How do I change the default sender in Outlook?
Change your default From address
- At the top of the page, select Settings. > View all Outlook settings.
- In the Options pane, under Mail > Sync email.
- Under Set default From address, choose an address from the drop-down list.
- Select Save.
How do I add a delegate to a mailbox in Outlook?
Click File > Account Settings > Delegate Access. Click Add, then type or select, the delegate’s name, and then click Add.